Acceptable Use of ICT Resources

Acceptable Use of Information & Communications Technology Resources

Information & Communication Technology (ICT) has become of critical importance to schools in facilitating and supporting learning, teaching and other administrative activities for teachers, students, parents and administrators.

St Augustine’s Parish Primary School (St Augustine’s) has established significant computing and communication resources to support these activities. These resources include:

  • All network services, computer equipment and software, owned, leased or used under license by Brisbane Catholic Education Centre & the College;
  • Computer facilities maintained by other bodies but available for use through an agreement or agreements with Brisbane Catholic Education.

St Augustine’s is bound by legislation and good stewardship of resources to ensure the appropriate use of its ICT. Increased legislation relating to ICT is requiring all organisations to review their internal policies and procedures to ensure compliance.

ICT resources are supplied in line with the following principles:

  • access to ICT is provided subject to need and availability of resources;
  • privacy, confidentiality and respect of the personal rights of others is maintained;
  • the importance of the cost-efficient use of the ICT is recognised;
  • users engage in ethical, legal and responsible use of ICT.

The Conditions of Use of ICT Resources have been developed to inform users of their rights, responsibilities and obligations when using ICT resources, consistent with Brisbane Catholic Education’s requirements that all such resources are used in an ethical, legal and responsible manner.

Policy Update

This policy will be updated as necessary. All attempts will be made to adhere to the above policy, but particular circumstances (such as technological advancements) may require the Principal to depart from the stated policy.

  Conditions of Use of St Augustine’s ICT Resources

         i.      By accessing and using the ICT resources provided by St Augustine’s, you are agreeing to abide by this Conditions of Use of ICT Resources statement.

       ii.      These conditions apply to all St Augustine’s ICT resources, regardless of how they are accessed. This includes access at all installed computers, through users own hardware (for example, personal laptops, PDAs or other similar technology) whether wired or wireless, or remote access over the internet through users' own resources.

      iii.      While staff and students (in particular, ICT staff engaged by individual schools) may be called upon in the course of their duties to undertake activities beyond those permitted by the terms of this Agreement, it is expected that any such activities undertaken must be done in accordance with the spirit of this statement.

Ethical, Legal and Responsible Use of ICT Resources

     iv.      St Augustine’s requires all users of its ICT resources to do so in an ethical, legal and responsible manner.

       v.      Users of St Augustine’s ICT resources must be aware that use of these resources are subject to the full range of laws that apply to the internet, communications and to the use of computers, and St Augustine’s policies. Such law and principles includes users' obligations in relation to copyright, intellectual property, breach of confidence, defamation, privacy, bullying/harassment, vilification and anti-discrimination legislation, the creation of contractual obligations, and other civil and criminal laws.

     vi.      St Augustine’s ICT resources must not be used for unauthorised commercial activities or unauthorised personal gain. Actions performed using St Augustine’s ICT resources must comply with the terms of any licence agreed to for the use of software programs and other online resources.

Copyright and Intellectual Property Rights

    vii.      Users must not, through the use of St Augustine’s ICT resources, copy, download, store or transmit material which infringes copyright or the intellectual property rights of others without appropriate approval. Such material includes music files, movies, videos or any other form of media.

 viii.      Users should be aware that actions performed using computer and network resources, regardless of any disclaimers that might be made, ultimately reflect on our educational institution and community as a whole. This is particularly relevant where users post or submit material in a way that makes it publicly available over the internet.

Security and Privacy

     ix.      Users have a role to play in ensuring the security and privacy of information transmitted by use of the ICT resources. Users are issued with unique usernames and passwords, which should be kept strictly confidential at all times.

       x.      Users must protect systems, information and accounts by:

  • Choosing a secure password which is changed regularly (a secure password is one that is difficult to guess, for example, containing a combination of letter and numbers and not simply a name or date of birth)
  • Using access to ICT resources only as authorised;
  • Respecting the privacy and confidentiality of information that they may come across through access to the resources;
  • Only downloading, installing or using authorised software;
  • Reporting any breach or prospective breach of network security to the appropriate technical personnel or the ICT Services Help Desk;

     xi.      Unacceptable conduct by users which could result in a breach of security or privacy includes:

  • Disclosing your username and password details to another person;
  • Disclosing other private or confidential information to unauthorised persons;
  • Gaining unauthorised access to any systems by any means;
  • Using St Augustine’s ICT resources to attack or compromise another system or network;
  • Downloading, installing or using unauthorised software programs;
  • Deliberately installing computer viruses or other malicious programs;
  • Accessing or intercepting others’ electronic communications without permission.

    xii.      Users should not, as a general rule, display personal information about themselves in a way that is publicly available. Where such disclosure is made through authorised avenues (for example, by the use of email or an official website), users should be aware that invasions of privacy may sometimes occur and it is outside St Augustine’s control to prevent such instances from occurring.

 xiii.      Users are reminded that email should not be used to send sensitive and confidential information.

 xiv.      Users must, however, be aware that the operation and maintenance of ICT systems often requires the backup and caching of data, the logging of activity and the monitoring of general usage patterns and as such, complete confidentiality and privacy cannot be guaranteed. St Augustine’s may also be required to inspect or provide copies of electronic communications where required to by law, or where the investigation of possible misuses of ICT resources is required.

Additional Conditions Relating to Specific Resources

   xv.      The uses of the following resources are subject to additional conditions of use, which must be read in conjunction with this document:

  • Email;
  • World Wide Web;
  • Web Publishing Tools.

Breaches of these Conditions of Use

 xvi.      The breach of these Conditions of Use will be taken seriously and may result in disciplinary action being taken.

 xvii.      Examples of possible consequences range from loss or restriction of access to ICT resources, to formal disciplinary action for breach of School Discipline policy (students) or Code of Conduct (staff).   Cases of serious, deliberate, and/or criminal breach will be referred to external authorities and may result in civil or criminal proceedings.